Unit Secretary


As one of New Jersey s largest non-profit health systems, Virtua provides comprehensive health care services to achieve its mission to help people be well, get well and stay well.
Virtua provides services through Virtua Medical Group with 302 physicians and other clinicians, and at its urgent care centers, hospitals, ambulatory surgery centers, health and wellness centers, fitness centers, home health services, long-term care, rehabilitation centers and paramedic program.
A leader in maternal and child health services, Virtua delivers nearly 8,000 babies a year. It provides health services to 1,500 businesses, and participates in Virtua Physician Partners, a clinically integrated network of 1,400 physicians and other clinicians.
Virtua is affiliated with Penn Medicine for cancer and neuroscience and the Children's Hospital of Philadelphia (CHOP) for pediatrics.
Virtua employs more than 9,000 and has been honored as the #1 Best Place to Work in the Delaware Valley every year since 2007. It is the recipient of a 4-star rating from the Centers for Medicare and Medicaid Services (CMS) for quality of care, and its hospitals earned straight A s in patient safety by The Leapfrog Group and the 2016 Patient Safety Award from Healthgrades.
U. S. News and World Report ranked Virtua s Mount Holly and Voorhees hospitals as High Performing Hospitals and Voorhees as a Best Regional Hospital. Virtua is also the recipient of the Consumer Choice Award from the National Research Corporation.

Employment Type:


Employment Classification:


Time Type:

Full time

Work Shift:

Night Shift - 12 Hr (United States of America)

Total Weekly Hours:



Mount Holly, NJ

Additional Locations:

Job Summary:

Schedule - 11:00pm - 7:00am Sunday - Thursday

Performs clerical and secretarial duties on the unit.
Prepares, compiles, and maintains patient and operational records in the nursing unit.
Position Responsibilities:
Processes and maintains clerical information on unit, including lab and other test results. Transcribes and accurately enters physician orders into the computer system. Responds to, screens and refers telephone messages and requests regarding patient information and unit operation to the appropriate personnel. Assists with coordination of patient flow and visitor security.
Maintains patient medical records in computer system, ensuring completeness and accuracy of patient charts and records, physician orders, admission, discharge, transfer status.
Assists with coordination of patient flow. Sets up transportation and appointments for follow up with physicians.
Maintains supplies, equipment, and places orders for service, coordinating with Environmental Support Services as required.
Position Qualifications Required / Experience Required:
Basic computer skills (word processing, data entry), with ability to quickly learn and become proficient using Unit computer systems.
Understanding / familiarity of medical terminology or ability to quickly learn in order to process and maintain accurate medical records.
Professional demeanor and strong interpersonal skills demonstrating the ability to communicate clearly, effectively, tactfully, and courteously with customers and staff on all levels.
Ability to multi-task effectively.
1-2 years secretarial or administrative assistant experience in a medical setting is preferred.
Required Education:
High school graduate or equivalent.
Additional coursework in the medical support field is preferred.

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